How do I schedule a proctor for my distance learning course?

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TechNote Details

Created: Oct 18, 2007

Modified: Oct 18, 2007

ID: CLT-ID-024

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Contact

Harry Boucicaut, TTN Distribution Supervisor
Office of Distance Learning
Gornto 127
hboucica@odu.edu
757 683-6093

Susan Boze, Faculty Support Services
Center for Learning and Teaching
Gornto 303
sboze@odu.edu
757 683-3172

Anita Wiggins-Bailey, Program Support Technician
Office of Distance Learning
Gornto 400
awiggins@odu.edu
757 683-3163

How do I schedule a proctor for my distance learning course?

Purpose & Scope

Proctors are scheduled in advance on an as-needed basis. Faculty members must submit their schedules by specified due dates in order to guarantee a proctor at the site. The Distance Learning One-Stop Shop allows faculty members to request a proctor for their course(s).

Policy Base (if any)

Faculty Handbook, Adjunct Faculty Handbook, Distance Learning Online Faculty Orientation

Associated Forms

http://clt.odu.edu/ofo/onestop.htm

How to Get Help

Contact information is listed at the upper right corner of this page.

Procedures / Steps

Request | Update | Track

1. Request Assistance:


Steps	Procedure	Details	Illustrations
1.1.	Determine exam dates and submit schedule to Distance Learning by due date. Contact Susan Boze sboze@odu.edu or 683-3172 if you cannot meet the deadline to work out special arrangements.	See due dates in Phase 1 of the One Stop Shop page: http://clt.odu.edu/ofo/onestop.htm	click to enlarge
1.2.	Go to the One Stop Shop page and answer Do you need a proctor? If no, fill in the information requested. If yes, fill in the online form.	http://clt.odu.edu/ofo/onestop.htm This step is necessary every semester. DL staff may not "assume" that the course exams will be conducted the same way each semester.	click to enlarge click to enlarge
1.3.
1.4.	Log in using your CLT login and password.	Look up How do I create a CLT login and password?	click to enlarge
1.5.	Complete Section 1. Fill in course and exam schedule information. Once submitted, the request will be distributed to the sites. (It is not necessary to complete Steps 2 and 3 at this point.)	Proctors are scheduled for exams that are at least one hour in length. Your exam schedule is due at the end of the first week of classes. Step 2 is the distribution sheet. Step 3 allows for the online distribution of exams. Exams must be submitted no later than four (4) business days prior to the testing date.
1.6.	If an EXAM CHANGE is necessary, go to exam page and follow these directions:	See phase 2 of the One Stop Shop http://clt.odu.edu/ofo/onestop.htm. Click on Exam Change Request and submit information. A distance learning staff member will convey the information to the sites.	Download Change, Permission, or Cancellation Requests.

2. Update Project Request:

3. Track and Close Project Request: